Managing student data accurately is one of the most important responsibilities for schools each academic year. With the UDISE+ system, student records are no longer kept only in registers — they’re updated digitally and monitored nationwide.
If you’re a school administrator, teacher, or data entry operator handling student data, this guide will help you understand how to manage enrollment, transfer, and promotion in the UDISE+ Student Module smoothly for the current academic session.
Understanding the Student Module in UDISE+
The Student Module is a dedicated section inside the UDISE+ portal where schools record details for every student enrolled. It tracks each student’s academic journey — from first admission until they leave the school or complete their studies.
In simple terms, this module ensures every child in school is counted, and their academic progress is properly recorded.
What You Need Before Updating
Before starting work inside the portal, make sure you have:
- Updated school enrollment register
- Transfer certificates (if applicable)
- List of promoted, repeated, or withdrawn students
- Correct spelling and birth details of students
- Student category information (gender, caste, CWSN, etc.)
This preparation saves time and prevents errors later.
Student Enrollment Process on UDISE+
Enrollment refers to adding new students or confirming the presence of existing students for the academic year.
New Admission
For students newly joining the school:
- Enter personal information (name, DOB, gender, parent details)
- Add class and section assigned
- Update category and social profile information
- Add enrollment and admission date
Always cross-check spelling and dates with school documents.
Existing Students
For students continuing from last year:
- Verify their details
- Confirm their enrollment status for the new session
- Update any changes in address or profile information
No student should be duplicated — every entry must match existing school records.
Student Promotion Process
Promotion means moving students to the next class at the end of the academic year.
For promoted students:
- Select class promotion option
- Move them to the next grade
- Update academic status as “Promoted”
For students repeating the class:
- Mark them as “Not Promoted”
- Keep them assigned to the same grade for the new session
Accurate promotion updates ensure future student histories are correct.
Handling Student Transfers in UDISE+
Transfers are common when students shift schools. The UDISE+ system uses a unique transfer code system to avoid duplicate entries.
Transfer Out
When a student leaves the school:
- Mark the student as “Transferred Out”
- Generate and provide Transfer Certificate (TC)
- Add UDISE+ Transfer Code if required
This frees the student record for another school to take them in.
Transfer In
For students joining from another school:
- Ask for the UDISE+ Transfer Code or TC
- Verify previous school information
- Add the student under “Transfer In” category
- Confirm admission date and class placement
Make sure the student is removed from the previous school before adding.
Verification & Saving Records
Once all work is completed:
- Review student list
- Check for spelling or date mistakes
- Verify gender, caste, disability, and enrollment details
- Save updates after each section
Never rush — accuracy here protects student records long-term.
Common Mistakes to Avoid
- Entering duplicate student profiles
- Incorrect birth dates or name spellings
- Forgetting to update students who left
- Promoting all students without reviewing performance
- Leaving fields blank or using wrong categories
Even one small incorrect detail can cause issues later.
Tips for Smooth Student Data Work
- Keep original school registers nearby
- Update records soon after changes — don’t wait
- Avoid evening peak hours when the portal slows down
- Save regularly to avoid losing progress
- Consult Block/MIS officer if transfer code issues appear
A little patience and careful entry make the job easier.
Final Thoughts
The UDISE+ Student Module ensures every child’s academic journey is recorded accurately. With proper enrollment, promotion, and transfer updates, schools contribute to a transparent and efficient education system.
By taking time to update student data carefully, you’re not just completing a digital form — you’re safeguarding student identities and supporting India’s education planning for years to come.
